It is extremely important for competitors who may be asked to pay substantial registration fees to know exactly when they are registered and under what conditions the registration fee will be refunded. It is also important for intending competitors to receive sufficient information when they are invited to apply for the competition conditions to enable them to judge whether the competition falls within the guidelines for architectural competition of the Council of Architecture and whether they are capable of tackling the problem set by the competition.

The Council of Architecture recommends 3 parts Procedure:

PART I

A descriptive leaflet and / or an advertisement in general and professional media. These should include the following information:

1. Name of the Promoter
   
   
2. Purpose and nature of the competition. This should be carefully worded to give a clear idea of the scope of the project whether it is a project or an ideas competition, single or 2 stage competition and the type of material that a competitor would be asked to submit.
   
   
3. The prizes (or honoraria)
   
   
4. Names of Assessors
   
   
5. Persons eligible to compete
   
   
6. An approximate time table
   
   
7. The procedure for registration, the last date for registration and the date by which the competition conditions would be made available by the promoter.

Copies of this leaflet with a registration form attached (see model form) should be available from the promoter.

PART II

An intending competitor makes an application the bodies listed in the advertisement/leaflet for the registration form, completes the registration form as per the instructions given on the form and sends it by registered post to the promoter together with the registration fee (if any).

The registration form should be sent by the intending competitor within the time stipulated. It will establish his eligibility to compete. The registration is only complete when the promoter accepts the competitor's eligibility by placing his name on the competition register and informs him in writing accordingly.

PART III

The competition condition will be sent to the intending competitor by the promoter only when his eligibility is established and his name is entered in the competition register.

REGISTRATION FORM

(All entries in block letters)

Registration No. ...............................................................................

OR Name of Educational Institution:

.............................................................................................

.............................................................................................

Year of Study.........................................................

Competitor (s)/ Name (s) (1) Mr. / Ms.......................................................................

(Surname) (1st Name) (2nd Name)

(2) Mr. / Ms. ......................................................................

( Surname) ( 1st Name) ( 2nd Name)

(3) Mr. / Ms .......................................................................

( Surname) ( 1st Name) ( 2nd Name)

Address: (In case of entry by a team, give the address of the first mentioned person
who will be registered by the promoter as a leader.)

.................................................................................................

.................................................................................................

.................................................................................................

Registration fee (By Demand Draft Demand Draft for Rs. ...................................................(enter amount)

in favour of

......................................................) no .......................................... dated .................................................

(indicate name of promoter) drawn on ......................................................(enter name of the Bank)

payable at

.........................................

(enter name of the city)

Declaration : (To be signed by Competitor i.e. an individual Architect or one of the partners of a firm of Architects or leader of a team of Architects)1

I declare that at the time of application to register for the competition, I was registered with the Council of Architecture incorporated under the Architects Act 1972 and that the Registration with the Council of Architecture will be maintained, till the award of the Board of Assessors and thereafter till the completion of the project if I am declared and appointed as the Architect for the project.

OR

I declare that at the time of application to register I was studying Architecture in the____________ (indicate year of study) year of Architecture at the __________________________(Indicate name of educational institution) (Optional clause if students are admitted).

Signature....................................................

Date...........................................................

Notes:

Registration is not transferable.
Ideas competitions: Students may register either individually or in team with other students.
Two Stage and Single Stage competitions: Students are not permitted to register and may therefore only participate in association with an accredited architect.

Title of Competition (Enter name of project and location)

1 Amended by the Council of Architecture at its 38th meeting held on 26th & 27th July, 2001.